Uredba o ratifikaciji Pogodbe o finančni podpori Sekretariatu CEFTA

1. Definition

This contract is made between the MINISTRY OF ECONOMY OF SLOVENIA, hereinafter referred to as the Ministry of Economy, represented by MINISTER OF ECONOMY and the CEFTA Secretariat, with a principal address at 12-16 Rue Joseph II, B-1000 Brussels, BELGIUM hereinafter referred to as the "Contractor".

2. The Grant

This contract is made under the Indicative Work Programme for the CEFTA Secretariat for October 2009–October 2010, the objectives and guidelines for which are outlined in the attached Annex 2. The Contractor undertakes to operate within these objectives and guidelines.

Ministry of Economy agrees to pay the Contractor, on the terms and conditions set out below, a grant of 20.000 EUR.

3. The Project

The Contractor agrees to use the grant only in support of the CEFTA Secretariat to the project "Development of a regional framework for trade policy in SEE". The project’s main geographic focus will be in Brussels and South Eastern Europe. The duration of the project shall be 1 (one) year commencing in October 2009.

The Contractor further agrees to use the grant only for the purposes detailed in Annex 2 attached to this contract. Any amendment to the design of the Project or to its duration shall be agreed in writing with the Ministry of Economy.

4. Reporting

The Contractor agrees to submit six monthly progress reports in line with its overall reporting schedule (March and October). The Contractor also agrees to submit, an annual Financial Statement detailing all expenditure on the Project.

The Contractor agrees to provide to the Ministry of Economy a copy of its audited accounts, which should identify the grant, within six months of the end of each accounting year for the duration of this contract. These accounts should itemise Project expenditure together with details of all sources of funding allocated to the Project, including funding from the Ministry of Economy.

Failure to comply with these conditions in full shall render the Contractor ineligible for further funding from the Ministry of Economy.

5. Financial Administration

The Contractor agrees to ensure that the grant is properly administered, that activities funded in accordance with the budget for the Project shall be recorded fully and accurately and that funds shall be assigned to the Project only by persons empowered by the Contractor to do so.

The Contractor further agrees that it shall exercise due diligence in the selection of any third party or agency through which the grant is to be administered. In particular the Contractor will endeavour to ensure that any such agency has the capacity and experience to manage the work assigned to it, that it is solvent and that adequate measures are in place for reporting, audit and evaluation of its activities.

6. Breach

In the event of any breach of the foregoing conditions the Contractor shall, at the request of the Ministry of Economy, repay the whole of the grant.

7. Liability

The Contractor shall bear responsibility in respect of any and all claims howsoever arising from or in connection with the execution of projects assisted under the terms of this Contract and the Contractor shall indemnify and hold harmless the Ministry of Economy in respect of any such claims.

In particular and without prejudice to sub-paragraph 1, Ministry of Economy not be liable in respect of any claim by, or on behalf of, any adviser, manager, volunteer, expert, employee, servant, or agent of the Contractor or by or on behalf of any other person claiming against the Contractor arising out of the implementation of this Contract nor shall the Ministry of Economy be liable in respect of any claims that may arise where an adviser, manager, volunteer, expert, employee, servant or agent of the Contractor is injured, disabled or killed in the course of employment or engagement under any project supported by the funds provided under this Contract.

8. Frustration of the Contract

The Contract shall be deemed to be frustrated if:

– The Project, for any reason, is not commenced within four months of signature of the Contract;

– At any time, Ministry of Economy considers that events have occurred which are sufficient to defeat or substantially prevent or delay the achievement of the stated objectives of the Project.

In the event that the Contractor believes that the contract has been frustrated, it shall immediately notify the Ministry of Economy accordingly and shall consult with the Iv1inistry of Economy as soon as may be with a view to a resolution of any outstanding issues.

In the case of frustration of the Contract, the Contractor agrees to refund immediately to the Ministry of Economy the balance of the grant.

9. Refund

The Contractor agrees to refund to the Ministry of Economy, within three months of completion of the Project, any part of the grant which has not been spent. If the refund is not made within three months, then interest, at European Central Bank base rate, shall be charged on the outstanding monies from the date of completion.

The Contractor further agrees that where the contracted work has been undertaken using funds provided by Ministry of Economy and from other sources, any funds remaining unexpended at the completion of the Project, shall be fully accounted for, and any portion attributable to Ministry of Economy shall be repaid forthwith. If the refund is not made within three months, then interest, at European Central Bank base rate, shall be charged on the outstanding monies from the date of completion.

10. Insurance

It shall be the sole responsibility of the Contractor to take out adequate and appropriate insurance cover in relation to all projects supported by the funds provided under this Contract.

11. Access

Ministry of Economy retains the right to monitor, evaluate and audit projects from time to time. The Contractor agrees to co-operate with the Ministry of Economy and its agents, in carrying out such monitoring visits, evaluations and audits and to provide access to all relevant documents as requested.

12. Publicity

The Contractor agrees to acknowledge the Ministry of Economy assistance in publicity about the Project.

13. Freedom of Information

The Contractor acknowledges and accepts that any information provided by it in its application or in Correspondence may be subject to release in accordance with the obligations of the Ministry of Economy under relevant freedom of information legislation in force in the Republic of Slovenia.

14. Applicable Law

This Contract shall in all respects be governed by Slovenian law and the District Court of Ljubljana shall have exclusive jurisdiction regarding any dispute arising in relation to it.

15. Procurement of Goods and Services

The Contractor shall ensure that any procurement of goods or services in connection with the Project is conducted in accordance with applicable legislation and/or regulations, and thereafter in line with best International practice.

16. Signature and Entry into Force

This Contract shall be signed by both Parties. It shall enter into force 60 days after the signature by the second of the two Parties and shall provisionally apply from the day of the last signature. It shall remain in force until 31 October 2010.

Read and approved for and on behalf of the Ministry of Economy of Slovenia

Date 6. 11. 2009

Name Dr Matej Lahovnik (s)

Title MINISTER

Read and approved for the CEFTA Secretariat

Date 10. 11. 2009

Name Renata Vitez (s)

Title Director